Bring in the scan
Open a scanned PDF, fax, multi-page TIFF, or image-based form from a local folder.
OCR PDF Windows
Make 30 Years of Scanned Records Searchable by Lunch.
Turn image-only PDFs into searchable, copyable documents on your Windows desktop. Carl's Creations reads scanned forms, faxes, and archive pages while the original appearance stays in place.
See how OCR fits your workflow
Your files stay on your office computer.
TEXT LAYER FOUND
PDF text recognition
How Desktop OCR Works for You
OCR identifies the shapes of letters in a scanned image, then places an invisible text layer behind the page. Search and copy work while the scan still looks like the original.
Let the engine read it
The Windows OCR engine recognises characters, respects columns, and works through the pages on your computer.
Search the finished PDF
Find a client name, invoice number, or medical code. Select the text and copy it into the next task.
Batch OCR
OCR Thousands of Pages Without Lifting a Finger
Choose an input folder, set the output folder, pick a recognition language, and start the queue. Mixed PDFs and multi-page TIFF files can move through one batch.
- Includes nested folders for large searchable archives.
- Preserves filenames so records remain easy to trace.
- Runs locally, with no office files sent to a remote service.
OCR QUEUE / ARCHIVE-04
PROCESSING
patient-records-1998.pdf428 pages
property-deeds-east.pdf176 pages
invoice-box-07.tif596 pages
International records
Documents in Every Language Made Searchable
Choose a language for each queue, or let the engine detect it. Create a searchable PDF, PDF/A for long-term archives, or an editable Word or Excel file for the next stage of work.
Forms, correspondence, and contracts.
Invoices and records across regional offices.
Historical files and international submissions.
Technical documents and supplier records.
Broad script support for global archives.
Archival precision
Accurate Enough for Legal Discovery and Compliance
Keep the page image, its layout, and its searchable layer together. PDF/A output supports long-term records work, while metadata can be retained or stripped to match your policy.
99.5%
Reported recognition accuracy across a five-million-page court-record project.
"We OCR'd 5 million pages of scanned court records and the accuracy exceeded 99.5%. The resulting text was good enough for trial exhibits."— Javarrius Maslanczuk, Records Operations Lead
Practical teams
Who Uses Desktop OCR?
Search becomes useful when it answers a real request quickly. These teams use searchable PDFs to cut through old paper records.
Healthcare offices
Find ICD codes, dates, and care notes in old patient charts without retyping the file.
Government departments
Make permits, deeds, and public records easier to search before they reach an online archive.
Accounting firms
Pull names, totals, and invoice references from scanned receipts and client paperwork.
Operations teams
Process file-room backlogs in batches and keep the original folder structure intact.
Give your archive a usable search box.
Talk with Carl's Creations about an OCR workflow built for Windows records work.